Setting up branding

As a super admin, you can adjust the house style of your environment. You do this via Administration → Branding. These settings override the environment's default settings so that your organisation is recognisable to users.

Name

You can set a custom title for the environment. It appears in the browser tab and at the top of the toolbar. If you leave this field empty, the default name of the environment is used.

Colours

Choose a base colour and optional colours per theme. The preview shows the applied colours and contrast; changes are only stored when you click Save.

• Main colour — Base colour for buttons, links and active accents. Automatically lightened or darkened per theme; optional theme colours replace this adjustment.
• Primary colour light (optional) — Empty: automatic. Enter a colour to replace the automatic colour for this theme; check the contrast in the preview.
• Primary colour dark (optional) — Empty: automatic. Enter a colour to replace the automatic colour for this theme; check the contrast in the preview.
• Text colour light — For body text, labels and icons. Empty: default or inherited. Button text automatically becomes black or white; the name has its own colours.
• Text colour dark — For body text, labels and icons. Empty: default or inherited. Button text automatically becomes black or white; the name has its own colours.
• Warning colour — For error messages, warning icons and signals that need attention; not for body text. Adjusted per theme for contrast.
• Dark contrast colour — Text and icons on the light accent background, such as selected areas. If contrast is too low, black or white is used. This is not the body text colour.
• Light background colour — For the navigation bar and your own chat messages in the light theme, and for selection accents. This is not the general page background.

Contrast check of the displayed colour pairs: at least 4.5:1 for body text. Text and links are tested on the least favourable neutral surface of this theme. Logos and images are not assessed.

Logos

You can set two logos:

• Logo for dark background — This logo is shown in the toolbar and the side menu when the dark theme is active.
• Logo for light background — This logo is shown with the light theme.

Logo guidelines

• Use a square logo for the best display
• Use a logo with a transparent background (PNG format recommended)
• Optimal size: approx. 500×500 px

Uploading a logo

Click the upload button next to the logo you want to set. You can select an image from your computer. The logo is uploaded automatically and the URL is filled in. You can then save the settings.

You can also manually enter the URL of an externally hosted logo in the URL field.

Detecting the house style automatically

You can enter a website address and let AI-Public suggest the matching house style. AI-Public looks at the website, searches for logos and colours, takes a screenshot and uses visual analysis to propose:

• a logo for light and dark backgrounds
• a primary colour
• a secondary colour
• a tertiary colour
• a light background accent colour

Always check the proposal before saving. Pay particular attention to the light background accent colour: it must be light enough to use as a background, but still recognisably match the primary colour.

Checking contrast

If the logo found is very light, it may be hard to read on a light background. Where possible, AI-Public shows warnings for such house style issues, but the administrator remains responsible for the final choice.

Allowing branch branding

At environment level, you can decide whether branches may manage their own branding. Turn on Allow schools or branches to manage their own branding if branch admins may see their own Branding panel.

If this setting is off, super admins manage the house style centrally. Branch admins can then still manage document templates via the separate Templates panel.

Saving

Click Save to save the branding settings. The changes are visible immediately after reloading the page. Use Restore defaults to reset all fields to the environment's default values.

Who can set up the branding?

Super admins can manage branding at environment level. Branch admins can only manage branch branding if this is explicitly allowed under Branding at environment level.

Active branch branding

Custom branch branding takes priority over the environment branding. Empty fields inherit the environment values. With custom branding and an empty application name, the name of the branch is used. Without custom branding, the environment identity remains visible. The name, logo and colours switch together. If the branch is already known at sign-in, for example via the branch's login link, its house style also applies on the login screen.

Check the active source and the previews for light and dark. After website detection, you can choose a numbered logo candidate for each background. A saved change to the branch branding is visible immediately. Staff with multiple branches can switch in the side menu; the choice is remembered per account and environment. Restoring only resets the visual identity: templates and the permission for custom branding are retained. The configured permissions determine who can save.

The mobile app uses the same branch house style, with a matching logo for the light or dark theme. Word, PDF and PowerPoint exports use the configured colours. When exporting, enable the logo and contact details option to add those as well. Free documents store the house style with the document version; the PDF export uses that same house style.

Files belonging to the organization's assistants, workflows and document templates are stored independently by the organization. When a personal file is linked, the assistant receives its own copy, including the processed search text. The personal original remains. The departure of the uploader does not delete the organization's copy; the uploader is only recorded as the origin.

For organization administrators (board admins) too, the assigned branch determines the house style, without changing their administrative rights. A branch without custom branding, such as a head office registered as a branch, inherits the environment branding. Anyone assigned to a branch sees the branch branding without switching to a branch admin role. Super admins see the environment branding. This applies to the main app, desktop and mobile; after the assignment changes, sign in again on your other devices.

Logo proposals

Compare the originals and automatic proposals. Check lettering, edges and visibility in both themes. Choose a logo per theme and save the branding to apply your choice.

• Found on website / Uploaded by you — Original preserved.
• Automatic proposal — Background removed / Dark elements lightened; transparent background.
• Create proposals — Check the edit: fine details and colours may differ.
• Use for light / Use for dark / Use for both
• Download

This background cannot be removed reliably automatically. Upload a transparent version.

No separate logo for the dark theme has been chosen yet. Check the preview or choose a proposal below.