Introduction
AI-Public has a comprehensive management environment. Depending on the settings for each role, you will see the following tiles:
Managing Models
On the page Admin Area → AI Settings → Models you determine which AI providers are available in the environment. Users then choose a preferred provider in Preferences. The actual models come from AI-Public's central model catalog and are no longer selected manually per environment from a list of models.
Coderen
2 items
Setting Up the Environment
Every organization receives its own environment within AI-Public. This environment must be selected before login options are displayed.
Managing Domains
Whitelisting Domains
Manage Locations
After the basic environment setup, locations must first be added.
Managing Employees
After adding locations, employees can be added per location. In the toolbar, you can find a switch to toggle between locations.
Manage Topics
After adding branches, topics need to be added.
Limits
In Environment → Limits you set the daily limits for employees’ images and chat messages. A soft limit warns; a hard limit blocks further use until the quota is reset.
System prompts
Via System prompts, you determine which fixed instructions AI-Public receives with every new chat from an employee. They guide, for example, tone, clarity, terminology, and public service frameworks.
Tools
Via the Tools tile in the management environment, you set which tools and connectors are available per AI provider. This determines which additional capabilities the AI can use in a conversation, such as internet searching, image generation, calculations, route planning, or information recording.
Functions
Via Functions you determine which functions employees may use. AI-Public has no student settings here.
Setting up Microsoft 365
With your own Microsoft Entra app, your organization can use the same app for signing in with Microsoft and for Outlook, Teams, and SharePoint. You centrally determine which integrations and write actions are available. Users then only toggle their personal connections on or off in Preferences → Tools → Connections.
Privacy Protection (PII)
The Privacy Protection tile lets AI-Public automatically check chat messages for personally identifiable information (PII) before they are sent to the AI. Per category, you configure how the system handles detected data.
Onboarding
The Onboarding tile in the management environment lets you configure what staff see during their first login. You can show a pop-up message and require an onboarding video before the first-login steps are completed.
Messages by school
Month · School
Managing assistants
In the admin environment, administrators can see the organization’s assistants, their own assistants, and colleagues’ public assistants. They can view, copy, and share these assistants. Organization administrators can also make assistants available organization-wide.
Manage Accounts
The account overview gives administrators insight into all user accounts within the organization. Here you can manage accounts, view statistics, and perform bulk actions.
Setting Up and Managing the Knowledge Base
With the knowledge base, the organization centrally provides reliable information. Administrators can publish links and knowledge documents. Published knowledge documents are also automatically searched when their content is relevant to a regular chat question.
Fixed suppliers in invoice processing
This optional module is available when enabled for your environment and you have administration rights. Open a customer administration and go to Supplier names. Search by company name (optionally with city) or KvK number and select the correct business. Its official name, trade names and address are retrieved. Check the short name and enter the VAT number from the invoice if needed. KvK does not verify the VAT number.
Setting up branding
As a super admin, you can adjust the house style of your environment. You do this via Administration → Branding. These settings override the environment's default settings so that your organisation is recognisable to users.
Managing document templates
Document templates make fixed Word documents available for Text to document. Users can choose active templates from the environment and, where applicable, from their school or branch.
Video attachments
Open the video in video administration. Below the video settings, edit the name of each attachment. Save the video to keep the changes. This name applies only to the attachment on this video; the file name and download link are preserved.